Privacy Policy

Last updated: 24 October 2019

Rare Recruitment Ltd ("we") are committed to protecting and respecting your privacy.

This policy (together with our terms of use and any other documents referred to on it) sets out the basis on which any personal data we collect from you, or that you provide to us (either directly or via a third party), will be processed by us.

Please read the following carefully to understand our views and practices regarding your personal data and how we will treat it.

By visiting our websites listed here:

signing up to our products, or by otherwise providing personal data to us (either directly or indirectly), you acknowledge and agree to the practices described in this policy.

For the purpose of the EU General Data Protection Regulation (“GDPR”), the data controller is Rare Recruitment Ltd of 8 Blackstock Mews, Islington, London, N4 2BT.

Any changes we may make to this policy in the future will be posted on this page. Please check back frequently to see any updates or changes to this policy.

If you are in Australia, we adhere to the obligations of the Privacy Act (1988) (Cth) with respect to the collection, storage, use, transfer and disclosure of personal information that we receive from you.

Personal data we may collect from you

“Personal data”, or personal information, means any information that enables us to identify you, directly or indirectly when combined with other information we hold. It includes “pseudonymised personal data” where identifying information such as name and address has been replaced with a pseudonym. It does not include “anonymous data” where the identity has been permanently removed so that it is no longer possible to identify an individual. We may collect and process the following kinds of personal data about you:

Information you give to us

Information you give to us when you sign up to Vantage

Vantage partner firms will have access to any special categories of personal data that you have chosen to share, provided you gave your explicit consent when creating your Vantage profile. This may include data relating to your gender, ethnicity, sexual orientation, and any health information you voluntarily provide. Vantage partner firms use this data in line with their own privacy policies as part of their recruitment process. We rely on your explicit consent to share special categories of personal data with Vantage partner firms, which can be withdrawn at any time by updating your profile settings.

You can access, amend or delete your own personal data, or your entire Vantage account, at any time by logging in to your account and navigating to the Account Preferences section.

Rare may process your personal data provided when creating your Vantage profile for further research purposes (e.g. to identify trends such as the number of people who have lived in care who achieve AAA in their A levels). Please note that Vantage does not involve automated individual decision-making (making a decision solely by automated means without any human involvement). Vantage collects specific data which allows a human recruiter to better evaluate the outperformance of an individual.

Information we collect about you

Information we receive from third parties

Information we receive from third parties when you apply for a position directly with that third party

Do we use cookies?

Google Analytics uses cookies to collect information about how visitors use our Sites. We use the information to compile reports and to help us improve the Sites. The cookies collect information in an anonymous form, including the number of visitors to the Sites, where visitors have come to the Sites from and the pages they have visited.

To opt out of being tracked by Google Analytics please visit: /tools.google.com/dlpage/gaoptout.

How we use your personal data?

We will only use your personal data for purposes described in this policy and when the law allows us to do so.

We process your personal data for the following purposes as is necessary for the performance of a contract between you and us, or to answer questions or take steps at your request prior to entering into a contract:

We process your personal data for the following purposes as necessary for certain legitimate interests, or where you have given your informed consent (or explicit consent for special categories data) to such processing as required by applicable law (such consent can be withdrawn at any time):

We process your personal data for the following purposes as necessary in our legitimate business interests, (provided such interests are not overridden by your interests or fundamental rights):

Do we disclose your personal data?

We may disclose your personal data to third parties:

We use some sub-contractors in the software development part of our business. We use service providers who provide penetration testing services, front end software development, quality assurance application programme interface development and systems administration.

Quality and security

We require all our sub-contractors to sign contracts which include restrictive covenants, detailed clauses on client confidentiality, and data protection compliance.

We require our sub-contractors to use secure communication for all their work with Rare.

Work devices are encrypted, password protected or both.

We require all our sub-contractors to receive information security training and to provide satisfactory references to us.

Storage of your personal data

All information you provide to us is stored on a secure AWS server located in the British Isles. The backup server is located in Ireland.

Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted to our site; any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features to try to prevent unauthorised access. See the section below on data security for further details.

How long we store your personal data

We will only retain your personal data, in a form which permits us to identify you, for as long as necessary to fulfil the purposes we collected it for. We will retain and use your personal data as necessary to satisfy any legal, accounting or reporting requirements, to resolve disputes or to enforce our agreements and rights. In line with this privacy policy, we will either securely delete or anonymize your personal data so that it cannot be linked back to you. Generally, we store personal data in a form that can identify an individual for up to 10 years following collection unless it is required to fulfil any legal or contractual obligation, is required to continue our provision of service to you as an individual, or is required for the establishment, exercise or defence of legal claims.

Our Sites may, from time to time, contain links to and from the websites of our partner networks, advertisers and affiliates. If you follow a link to any of these websites, please note that these websites have their own privacy policies and that we do not accept any responsibility or liability for these policies. Please check these policies before you submit any personal data to these websites.

Your rights

In accordance with the General Data Protection Regulation (GDPR), in certain circumstances you have the following rights:

Request access to your personal data. You may have the right to request access to any personal data we hold about you as well as related information, including the purposes for processing the personal data, the recipients or categories of recipients with whom the personal data has been shared, where possible, the period for which the personal data will be stored, the source of the personal data, and the existence of any automated decision making.

To exercise any of these rights, in the first instance please contact info@rarerecruitment.co.uk.

If you have any questions in relation to this policy, please contact info@rarerecruitment.co.uk.

Accreditation

Rare Recruitment Limited is an ISO27001:2013 certified company, Certificate Number: 214857.

Rare Recruitment Limited is a Cyber Essentials Plus accredited company, Certificate Number: CEP-CSL-0105-01. We have also been issued with the IASME Governance Standard, Certificate Number: SA003194.